A conference call is a form of communication where several people can participate at the same time. For many business owners, this is the most effective way to hold meetings remotely, without the need to travel.
There are many tools and apps for making conference calls, and most include a video setting so you can see the participants on a screen. Instead of going back and forth with emails, conference calls allow you to share ideas and feedback instantly.
If you're a beginner and don't know how to start, here are 5 essential steps to learn how to make a conference call like a pro.
Step 1: Find the Right Service Provider
To make a conference call, you need a service provider that can support this type of communication. You can start a call from your cell phone or landline, but modern technology offers free conference call solutions.
If you're using the minutes on your cell phone plan to make a call, note that you'll be charged for each call separately. Using a special online app is a more affordable solution, especially if several people attend the call.
Step 2: Make a Plan for the Call
Before you make conference calls, it's useful to have an agenda. This will help you manage the conversation better and avoid awkward silence.
Start by making a list of the people on the call, their names, and contact information. Then, write down the topic of interest, any points to address, and questions to ask.
Step 3: Send Invites
If you're using online tools to make a call, you should send invites to everyone participating. Include details like date, time, and topic, so people can enter the call in their calendars.
Make sure to include a link to the call so everyone can join in a single click. Also, inform people if the call is video or audio so they can prepare accordingly.
Step 4: Call the First Person
How does a conference call work? Simple: just call one person, and add the rest to the call. You can type in the number in the dial pad or find it in your contact list.
With online tools, you can start the call with one person and wait for the others to join in, or just sign into the software, and start the call once everyone has joined.
Step 5: Merge the Call
Once you make the initial call with one person, it's time to merge the call. Simply click on "add call" to include the other participants, and click "merge call". This method works if you're calling from your phone.
If you're using apps or tools, you don't need to merge the call. Everyone will join at the same time, and the call can begin.
Now You Know How to Make a Conference Call Like a Pro!
Whether you want to learn how to make a conference call for business or personal purposes, these tips will help you manage it with ease. It's time to make calls like a champ!
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