5 Ways to Stay on Top of Crucial Business Facility Maintenance

how to manage facility maintenance property management

Your business building needs to do more than be a place where your employees come to work. It also has to be comfortable, safe, efficient, and functional.

Facility maintenance can help you achieve all of that.

What is facility maintenance? It’s the integration of people, processes, and technology. This ensures that your building contributes to the smooth and optimal operation of your business.

Below are the ways a company can stay on top of maintaining your facility.


1. Have the Right Facilities Maintenance Management

Having an employee with the skills and ability to notice, address, fix, and prevent issues from occurring in your building can save you a lot of stress and money.

You need to ensure that employees and clients are safe when they enter your building. Knowing the best way to arrange cubicles and other equipment reduces the chances of slips and falls or other injuries. Also, it’s beneficial to ensure that the facilities are clean and welcoming, and this requires organizing the facility's maintenance staff.

Keeping your building running optimally is a full-time job, which is why you need to hire a facilities manager to help with this endeavor.


2. Have a Facility Maintenance Budget

When it comes to ensuring that all of your business processes and systems are working the way they should, having a budget to take care of any issues that might arise is beneficial.

You might have to rely on your facilities manager to develop this budget, but having facts and figures can help you make informed decisions to prevent or correct any problems that might arise—without breaking your bottom line.


3. Identify the Necessary Maintenance Activities

Many different items need to be checked and handled when it comes to facilities maintenance, but to save your maintenance manager and crew time and effort, focus on the activities that are imperative to the success of your business.

Necessary maintenance tasks will be based on where they are located, how often they will need to be repaired, and the cost involved.

This might mean that you’ll need to do routine equipment checks on certain items more often than others. Or perhaps you need to focus your time and energy into making sure your building’s plumbing is functioning properly.

It may be prudent to spend part of your budget on a hot water jetter to keep water flowing freely through the pipes. This could reduce the chances of water damage occurring, which can have an impact on the health and wellbeing of people that visit your building.


4. Keep Track of How Labor Is Being Utilized

One of the tasks of facility management is to find ways to reduce costs and increase productivity.

To help with this endeavor, you need to have the right processes in place to track how labor is being utilized. There are many ways to do this, but using advanced technology might be the most beneficial.

With the right software and tracking program, this will ensure that your facilities manager has the data they need to make informed decisions to increase your company’s success.


5. Always Be Ready for an Emergency

Your facilities manager will always be looking for ways to improve the condition of your business. If they anticipate emergencies and are ready with a plan, when the worst occurs, they’ll be able to handle the situation.

This is one of the best ways to stay on top of facilities maintenance in your building and ensure you have the people and equipment to deal with any issue that might arise.


It’s Always Better to Be Proactive

When it comes to facility maintenance, it’s in your best interest to be proactive rather than reactive. 

This ensures that you are keeping your building safe and functional for your employees or anyone else that might enter your property.

For more information on how to maintain your facilities or to help your business succeed, check out the other articles available on our site. Visit the Real Estate section of our Frugal Finance blog for more advice on facility maintenance and property management.

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